The University of Arizona

Office of Student Computing Resources

Gear-to-Go Policies

Gear-to-Go Center Equipment Lending Policies


Gear-to-Go Center equipment is available to current students, faculty, and staff of the University of Arizona. Patrons will be required to present a valid UA CatCard at the time of pick up. In order to become eligible to reserve and check out equipment, patrons must fill out the Gear-to-Go Center opt-in form located on the OSCR website and agree to the terms and conditions of the Gear-to-Go Center. Patrons may have their eligibility suspended or revoked due to violations of any of the policies outlined here.  Any such penalties, including the length of suspensions, will be judged on a case-by-case basis.

Terms of Equipment Use

Gear-to-Go Center equipment may be used for any course-related, not-for-profit purpose. The University of Arizona assumes no responsibility for misuse. The Gear-to-Go Center requests that equipment be used only on an individual basis, due to its limited availability. For class demonstrations, the Office of Instruction and Assessment (OIA) has equipment and consulting services available. For more information regarding the services that OIA provides, please visit their website. Equipment may not be taken outside of the state.

Some items will be identified as "prior authorization required." These items will require that you have a clean borrowing history or additional information for collection purposes in the case of lost or damaged items. Final authorization process requires you make your request via email to the OSCR Gear-to-Go managers at

Equipment Reservation, Pick-Up, and Return Policy

Equipment may be reserved up to one month in advance.  We encourage clients to reserve equipment at least one week in advance. Equipment is limited to one piece of each type of equipment per person per reservation. For example, one person may check out a video camera, a tripod, and a microphone, but not two video cameras. See the following for a more detailed list of types. At the time of pick up, patrons must present their CatCards in order to receive equipment.  Equipment will only be checked out to the reservation holder.  If a patron fails to pick up the reserved equipment by 3 p.m. on the day of the reservation, the reservation will be considered forfeit and the equipment will be available for check out to other patrons.  Equipment can only be returned to staff working in the Gear-to-Go Center located on the ground floor of the Computer Center at the time it is due. Equipment will not be accepted by any other location. Failing to meet these guidelines will result in suspended or revoked eligibility. Gear-to-Go Center staff will check for damaged or missing parts at the time of check-in.  It is the patrons’ responsibility to ensure that all the equipment is functional and present at the time of check-in.  If equipment is found to be damaged or missing, Gear-to-Go Center staff will notify the patron at check-in time.

Loan Periods

Equipment is available for a two business day loan period only.  For example, if the equipment is checked out anytime Monday, it is due back on Wednesday by 3 p.m. Requests for longer checkout periods will be considered on a case-by-case basis. Requests for loan period extensions must be made via email to the Gear-to-Go Center at least two hours prior to checking out equipment. In order to ensure that everyone has an opportunity to use the equipment, an individual must wait two business days to check out the same piece of equipment again.

Overdue equipment will result in the immediate suspension of your borrowing privileges, and a strike will be recorded on your account. After three strikes your borrowing privileges will be revoked indefinitely. Items that are overdue longer than seven days will result in a suspension of your privileges for 90 days. Please speak with a manager to make arrangements in the event of extenuating circumstances at

Individual Responsibility

Missing or Damaged Equipment

Individuals are responsible for observing due care while using Gear-to-Go equipment.  Equipment will be inspected thoroughly for damage when equipment is returned. By accepting the equipment at checkout time, patrons agree that the equipment is complete and without defect.  Patrons also agree not to materially alter the equipment (e.g. changing firmware).  If parts are missing or returned damaged, it is the patrons' responsibility to pay the Gear-to-Go Center for any costs incurred by replacing or repairing the equipment. Damaged equipment will result in a strike being placed upon your account.

Lost or Stolen Equipment

Patrons are responsible for the safe keeping of any equipment checked out to them, and they must assume financial responsibility if anything is lost or stolen.  If equipment is stolen, a police report will need to be submitted to the Gear-to-Go Center as soon as possible. Lost equipment will result in a strike agains your account. 

Restitution for Damaged, Missing, or Stolen Equipment

If Gear-to-Go Center staff members deem any equipment damaged, an email will be sent to the email address provided by the patron.  The patron has 30 days to appeal the finding.  Appeals can be made via email to If the patron agrees to the damage claim, does not respond to the email, or if the patrons’ appeal is declined, Gear-to-Go staff will make a determination of the cost of replacement or repair, and an invoice will be sent to the patron. Since all correspondence will be made via email, please ensure your email address is up to date with Gear-to-Go Center staff.  If restitution is not made directly to the Gear-to-Go Center, charges will be forwarded to the Bursar’s Office and a hold will be placed on your university account. If you are an employee of the University, you authorize the University of Arizona to deduct from your paycheck any monies due to the University due to damage or loss of said equipment.



One_Type_Per_PersonGTG.pdf79.47 KB
One_Type_Per_PersonGTG.pdf80.35 KB